Your Xemplo solution comes with access to template policy documents that can be activated and used as part of your subscription. To use these templates, please review the document's summary and purpose before downloading the required policy templates in MS Word format for import into your Document library in Xemplo.

About Xemplo policy templates

These policy templates have been drafted by Xemplo's team of legal experts. The policies described in this document are designed for businesses operating in Australia. Used as is, the policy documents apply to any workers engaged by the company, including:

all Company employees (whether ongoing, temporary, full-time, part-time or casual);
any person who works for the Company under a contract, including a consultant, contractor, subcontractor, employee of a contractor or subcontractor or employee of a labour hire company who has been assigned to work at the Company; and
apprentices, trainees, students gaining work experience and volunteers.

Available policies include:

Anti-Bullying Policy
Appropriate Work Behaviour (Anti-Harassment/Discrimination) Policy
Grievance Procedure
Information Technology and Social Media Policy
Privacy Policy
Workplace Health and Safety Policy
Workplace Rehabilitation Policy
Whistleblowing Policy

Adding policy templates to your Document Library

To use one of the templates below, you will first need to add this template to your Document Library. Once a template has been added to your library, you'll be able to use this document when onboarding workers into specific positions.

To use these templates, please review the document's summary and purpose before downloading the required policy templates in MS Word format for import into your Document library in Xemplo.

Find out more about adding documents to your library here.

Summary of available policy templates

The following section provides an overview of each policy available and it's intended use. These documents are updated periodically - check the version number of the relevant policy template in your document library to determine whether you need to download a later version.

Each policy document contains merge fields which will be auto-filled by Xemplo when the policy is used. These merge fields are included below for your reference.

Anti-Bullying Policy

Version	1.0
Purpose	The purpose of the Anti Workplace Bullying Policy is to make workers aware of: What 'bullying' means; The procedures the Company has in place to deal with workplace complaints relating to bullying; and Who the workers can talk to at the Company if they wish to make a complaint about bullying.
Merge fields	<<ClientName>> - the Company's name <<ClientLogoSmall>> - the Company's default logo for documents <<AntiBullyingAuthority>> - must be added when importing the document into Xemplo <<EAP>> - the Company's preferred name/title for Employee Assistance (from Company Settings) <<EAPContact>> - the Company's contact information for Employee Assistance (from Company Settings) <<AntiBullyingAlternativeAuthority>> - must be added when importing the document into Xemplo
Download link	Anti-Bullying Policy

Appropriate Work Behaviour (Anti-Harassment/Discrimination) Policy

Version	1.0
Purpose	The purpose of this is to make workers aware of: What 'unlawful discrimination' and 'unlawful harassment' mean; The workers’ obligations in relation to unlawful discrimination and unlawful harassment; The procedures that the Company has in place to deal with complaints relating to discrimination and harassment; and Who the workers can talk to at the Company if they wish to make a complaint.
Merge fields	<<ClientName>> - the Company's name <<ClientLogoSmall>> - the Company's default logo for documents
Download link	Appropriate Work Behaviour (Anti-Harassment/Discrimination) Policy

Grievance Procedure

Version	1.0
Purpose	The purpose of this document is to communicate the process for managing grievances at work. The policy demonstrates that your business recognises that their workers may have grievances about matters at work, including about: Discrimination and harassment; Bullying; Work relationships; and Decisions made by Workers which impact on their work. The policy demonstrates how your business aims to provide a working environment in which grievances can be resolved.
Merge fields	<<ClientName>> - the Company's name <<ClientLogoSmall>> - the Company's default logo for documents <<GrievanceAuthority>> - must be added when importing the document into Xemplo
Download link	Grievance Procedure

Information Technology and Social Media Policy

Version	1.0
Purpose	This policy advises workers about the appropriate use of Information Technology and Social Media at work. The policy applies to the use of all the Company's telephones, computers and equipment: Responsibilities and accountability of use of equipment; Permitted and forbidden uses of the system, emails and social media; Monitoring and logging of the system; Confidentiality and security; Intellectual Property; and Privacy.
Merge fields	<<ClientName>> - the Company's name <<ClientLogoSmall>> - the Company's default logo for documents <<ITContact>> - the Company's contact information for their IT Representative (from Company Settings)
Download link	Information Technology and Social Media Policy

Privacy Policy

Version	1.0
Purpose	The purpose of the Privacy Policy is to make the Company’s workers aware of how the Company collects, uses, discloses and store personal information of their workers.
Merge fields	<<ClientName>> - the Company's name <<ClientLogoSmall>> - the Company's default logo for documents <<PrivacyAuthority>> - must be added when importing the document into Xemplo
Download link	Privacy Policy

Workplace Health and Safety Policy

Version	1.0
Purpose	The Company recognises that work health and safety (WHS) is of fundamental importance. The purpose of the Company's WHS Policy is to summarise some of the obligations imposed by the WHS legislation on the Company and on Workers.
Merge fields	<<ClientName>> - the Company's name <<ClientLogoSmall>> - the Company's default logo for documents <<WHSAuthority>> - must be added when importing the document into Xemplo
Download link	Workplace Health and Safety Policy

Workplace Rehabilitation Policy

Version	1.0
Purpose	The Company recognises that work health and safety (WHS) is of fundamental importance. The purpose of the Company's WHS Policy is to summarise some of the obligations imposed by the WHS legislation on the Company and on Workers.
Merge fields	<<ClientName>> - the Company's name <<ClientLogoSmall>> - the Company's default logo for documents
Download link	Workplace Rehabilitation Policy

Whistleblowing Policy

Version	1.0
Purpose	The purpose of this Policy is to help deter wrongdoing relating to the Company's operations, by encouraging disclosure of wrongdoing and ensuring that anyone who makes a disclosure can do so safely, securely and with confidence that they will be protected and supported.
Merge fields	<<ClientName>> - the Company's name <<ClientLogoSmall>> - the Company's default logo for documents <<HRTitle>> - the Company's preferred title for their HR function (from Company Settings) <<HRName>> - the Company's preferred name for their HR representative (from Company Settings) <<HRContact>> - the Company's preferred contact information for their HR representative (from Company Settings)
Download link	Whistleblowing Policy