KeyPay Integration

KeyPay can be used to sync payroll information such as:

• Worker & Payroll Details

• Leave

• Locations (Expedo HR)

• Timesheets

• Work Types

• Expense categories (Expedo Timesheets)

Set up a KeyPay Integration

Refer to: Connecting with KeyPay 

Once you have completed your integration setup, you can now check/edit

• Company Details - Sites 

• Company Details - Turn on ‘Default Super’ (Under basic details), so this option appears for workers during onboarding.

• Import your workers

• Options within your Expedo Timesheets functionality (where needed)

  • Assignments (Link to relevant article)

  • Pay Rate Templates (Link to relevant article)

Where Is My Data?

You might be wondering where your data is at certain stages of your payroll process.

• Are the updated figures only in KeyPay or have they already been synced with Expedo?

• Is the data I’ve entered into Expedo already showing in KeyPay?

Expedo Triggers

Here is an overview of the actions in Expedo which will trigger an exchange of data with your KeyPay account.

First-time Set Up

When you set up the integration between Expedo and KeyPay for the first time in Company Settings, you will see an option to Sync the data for the first time.

This will retrieve the following from KeyPay:

• Pay Category

• Pay Schedule

• Expense Category

• Leave Category

• Work Type

Export Contract (Manually)

When a Manager approves a contract in Expedo, these actions will be triggered:

• Create a new Employee in KeyPay

  • to match the new employee who signed the contract

  • includes the signed contract

• Create an Employee Super Fund in KeyPay

  • for the new Employee who signed the contract

Export Employee (Automatic)

After an Onboarding is completed, these actions will automatically be triggered:

• Employee details will be sent from Expedo to KeyPay or updated if the employee already exists in KeyPay

Export Timesheet

When a Payroll Batch is exported from Expedo, these actions will be triggered:

• Timesheets will be exported from Expedo into KeyPay

• Employees in the payroll batch will be exported from Expedo into KeyPay

  Only if not already in KeyPay

Sync Payroll Batch

After a pay run has been completed and you sync the payroll batch, these actions will be triggered:

1. Pull earnings line from KeyPay into Expedo

   1. for margin report

   2. for superannuation of worker

2. Export Expenses

3. Save KeyPay earnings lines to Expedo